Minutes of Board meetings play a significant role in ensuring a good governance system for any company, regardless of whether it is a nonprofit or if you are running an individual business. However, the process of writing effective board meeting minutes can be difficult. The board must be cautious to not include any information that could violate legal or ethical obligations. It is also important that the person who is taking minutes does not include any personal opinions or biases that could be perceived as unprofessional.
Attendance List of those who attended a meeting, either in person or via telephone or via webcast. This is useful in determining the board members who were absent or tardy, and to verify that the correct number of people was present at every vote.
Agenda The agenda is the list of items that will be discussed at the meeting. Usually, it is sent before the actual meeting to give attendees the chance to review prior to the discussion.
Minutes are the official record of a meeting usually prepared by the board secretary or other staff members. Minutes should give a brief summary of each item, the decision taken, and the people who supported or opposed it. To ensure readability and clarity the minutes must be concise and clearly edited. Documents referred to in the minutes should be incorporated into the final version.
Off-the-record discussions or side discussions are not permitted to be recorded in the minutes, unless they are extremely relevant to the topic on the agenda. If the discussion has hop over to this website nothing in connection with the issue on the agenda It should be noted that a tangent discussion was held but not documented in detail.